For each Knowledge Area, here is how AI can provide concrete help, with ready-to-use prompts you can directly reuse.

I – Integration Management

• How AI helps:
• Generate a complete Project Charter from a given context.
• Assist in writing a coherent Project Management Plan (aligning scope, schedule, cost, etc.).
• Consolidate status reports from multiple sources.
• Detect inconsistencies between deliverables, schedule, and resources.
• Useful prompts:

• "Act as a project manager and generate a clear Project Charter for a cloud migration project with the following stakeholders: [list]."
• "Consolidate this meeting minutes and this progress report into a single one-page project status document."

S – Scope Management

• How AI helps:
• Structure and clarify the WBS (Work Breakdown Structure).
• Check if functional requirements are covered by deliverables.
• Generate traceability matrices.
• Draft or simplify the scope statement.
• Useful prompts:

• "Generate a 3-level WBS for an ERP deployment project."
• "Create a traceability matrix linking these requirements [paste] to the following deliverables [paste]."

S – Schedule Management

• How AI helps:
• Create initial schedules (Gantt, milestones).
• Identify critical paths.
• Generate delay forecasts based on dependencies.
• Simplify schedule explanations for sponsors.
• Useful prompts:

• "Propose a 6-month project plan for a CRM migration, with major milestones and key dependencies."
• "Identify critical tasks in this schedule and suggest acceleration actions."

C – Cost Management

• How AI helps:
• Estimate initial budgets (bottom-up, analogous).
• Track budget deviations and generate Earned Value Reports.
• Compare multiple cost scenarios.
• Useful prompts:

• "Estimate the budget for a 6-month mobile app development project with a 5-person nearshore team."
• "Analyze this budget tracking data and detect variances vs forecasted budget."

Q – Quality Management

• How AI helps:
• Generate quality checklists.
• Propose test plans and acceptance criteria.
• Summarize defect reports.
• Detect trends in defects.
• Useful prompts:

• "Develop a quality plan for a sensitive data migration to the cloud."
• "Create a quality control checklist for the delivery of a responsive website."

R – Resource Management

• How AI helps:
• Optimize resource allocation.
• Detect availability conflicts.
• Generate RACI matrices.
• Draft role descriptions.
• Useful prompts:

• "Create a RACI matrix for an IT helpdesk implementation project."
• "Optimize the allocation of these resources [list] across this project schedule [data]."

C – Communications Management

• How AI helps:
• Adapt communication to the target audience (technical vs sponsor).
• Summarize meetings into action points.
• Generate textual or visual dashboards.
• Prepare project emails or newsletters.
• Useful prompts:

• "Write sponsor-oriented meeting minutes with key decisions and open risks."
• "Create a project communication plan with frequency, channels, and recipients."

R – Risk Management

• How AI helps:
• Generate an initial risk register with risk categories.
• Propose mitigation plans.
• Simulate risk scenarios (qualitative/quantitative).
• Summarize critical risks for sponsors.
• Useful prompts:

• "Create a risk register for an international ERP implementation project."
• "Propose 5 mitigation strategies for this risk: [paste]."

P – Procurement Management

• How AI helps:
• Draft RFPs (Request for Proposal).
• Compare vendor proposals.
• Generate objective evaluation criteria.
• Summarize contracts and key clauses.
• Useful prompts:

• "Draft an RFP for the purchase of a SaaS document management solution."
• "Analyze and compare these 3 vendor proposals based on price, SLA, and support."

S – Stakeholder Management

• How AI helps:
• Identify and classify stakeholders (power, influence, interest).
• Generate personalized engagement plans.
• Adapt messaging to resistant stakeholders.
• Analyze stakeholder sentiment (via emails/feedback).
• Useful prompts:
• "Identify the main stakeholders of an HR digitalization project and classify them in a power/interest matrix."
• "Propose an engagement strategy for a key stakeholder resisting change."